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Guidelines for Reporting Travel Expenses with Workday

After a business trip or entertainment event you must submit all itemized receipts connected to Vassar travel credit card (“C-card) charges and to your out-of-pocket expenses using the "Expense Report" form in Workday. When you begin completing the form, link the expense report to your approved spend authorization (cost estimate) for the trip by choosing the "Create New Expense Report from Spend Authorization" option.

Some helpful tips when submitting expenses:

  • Lodging expenses will need to be itemized.
  • For Business Guest Entertainment and Meal Expenses, you must list the business purpose of the meal, guests and employee attendees, and the topic of business discussed. This can be documented in the “Memo” line or on a document that’s attached to the Expense Report.
  • "Business Purpose" is a required field.

For further information please reference the Vassar College Travel and Entertainment Policy and the Corporate Card Policy and Procedures.

Posted by Office of Communications Thursday, May 18, 2017